Write a meeting decision

---
name: write-a-meeting-decision
category: start
description: Write a meeting decision with its question, outcome, authority, rationale, conditions, dissent, owner, effective date, and follow-up. Use when a group has made a choice that others must understand and execute.
---

# write-a-meeting-decision

Record the decision separately from discussion notes.

## When to use

- Use after a meeting, review, approval, incident, or governance forum.
- Do not describe a proposal or unresolved discussion as an approved decision.

## Procedure

1. State the exact decision question and meeting, date, participants, and decision authority.
2. Write the approved outcome in one unambiguous sentence.
3. Record scope, exclusions, conditions, effective date, expiry or review date, and superseded decision.
4. Summarize the evidence and rationale needed to understand the choice.
5. Record material alternatives, dissent, unresolved risks, and conflicts without attributing private remarks unnecessarily.
6. Assign actions, owners, due dates, communication, and verification.
7. Confirm wording with the authorized decision owner and link the source record.

## Done

- A decision record documents question, outcome, authority, scope, rationale, alternatives, risks, owner, dates, and source link
- Authority, wording, action, effective-date, supersession, and recipient checks verify the decision is executable