Manage event speakers

---
name: manage-event-speakers
category: media
description: Coordinate event speakers from selection and agreement through delivery and follow-up. Use when multiple contributors need consistent content, logistics, care, and production support.
---

# manage-event-speakers

## Procedure

1. Define selection criteria, decision rights, representation goals, conflicts, and invitation authority.
2. Record invite, response, agreement, payment, travel, content, consent, access, and deadline states.
3. Issue accurate agreements and briefings through approved legal and finance routes.
4. Collect biographies, names, pronunciation, headshots, disclosures, access needs, and recording choices.
5. Review outlines for audience fit, duplication, claims, promotion, confidentiality, and format.
6. Schedule technical checks, rehearsals, travel support, arrival, host handoff, and fallback contributors.
7. Maintain one secure speaker tracker with owners and escalation dates.
8. Confirm payment, expenses, assets, thank-you, feedback, and publication after delivery.

## Guardrails

- Do not pressure speakers to disclose private access, identity, or health information.
- Never change agreed recording, editorial, payment, travel, or usage rights informally.
- Protect personal contact, banking, travel, and accommodation details.

## Done

- A speaker tracker records agreement, content, logistics, access, production, and payment states
- Briefings, assets, rehearsals, consent, and fallback checks are complete
- Delivery and follow-up evidence reconcile to the agreements